A coaching institute in Kolkata managing 800 students across 12 batches had a team of 6 admin staff working full-time on fees, attendance registers, exam papers, and parent communication. After implementing Techtheta's Academy ERP, the same workload was handled by 2 staff — with fewer errors and faster turnaround on everything from fee receipts to results.
Where Education Institutes Lose Operational Capacity
- Admission & enrollment — Manual forms, photocopies, ledger entries for every new student
- Fee management — Tracking who paid, who's overdue, issuing receipts, reconciling with the bank
- Attendance — Daily register-marking for every batch, manual compilation for parent reporting
- Exam management — Setting schedules, distributing question papers, collecting answer sheets, manual marking, results compilation
- Parent communication — Calling parents individually about absences, fee dues, or results
What Academy ERP Automates
Digital Enrollment with Automated Onboarding
Online admission forms feed directly into the student database. ID cards are auto-generated. Fee schedules are assigned based on course selection. Parents receive a welcome WhatsApp with login credentials for the student portal — all triggered automatically on enrollment.
Fee Collection & Reconciliation
Students pay via UPI, net banking, or cash (recorded manually). The system auto-generates receipts, tracks overdue balances, and sends WhatsApp reminders to parents on due dates. Monthly fee reconciliation that took 8 hours now takes 20 minutes.
Automated Attendance Alerts
When a student misses class, a WhatsApp message is sent to parents within 1 hour automatically. Attendance drops below 75%? The system flags it for the counsellor and sends a formal notice to parents — no staff action required.
"We enrolled 240 new students last term without hiring extra admin staff. The ERP handles everything from application to ID card to fee schedule automatically. Our admin team finally has time to actually support students." — Principal Sudha Iyer, Brilliant Coaching Centre, Kolkata
Exam Management & Digital Results
Create exam schedules, assign invigilators, enter marks, and publish results — all from one interface. Certificates are generated automatically from templates. Parents and students get results instantly on WhatsApp and the student portal.
Techtheta's Academy ERP scales from 50 students to 5,000. Book a demo for your institute.
